Meeting dynamics have changed. Huddle rooms - or small-space meeting rooms—are the fastest growing collaboration spaces in offices today. In fact, they may be the most productive space in your building.
These are small meeting rooms for 3-6 people (the most common number of participants in meetings these days.) A separate huddle room is perfect for impromptu meetings, brainstorming, and collaboration meetings with remote participants, most commonly over video. They tend to be used on an ad hoc basis—not fancy, not well appointed.
New building plans are incorporating large numbers of huddle rooms to support smaller meetings and flexible work spaces.
Availability of high-speed internet and affordable pricing of flat screens lets you practically turn any meeting space into a video meeting space.
The Huddle Room offers an alternative to the common open office spaces, where interactive meetings and speakerphones would be disruptive to others making calls. Perfect for small group video collaboration with remote participants.
Basic Requirements: What do you need?
- A display—typically mounted on the wall to save space
- A workspace – desk or table – with a few chairs (not necessarily traditional items; many use couches or other comfortable seating.)
- A camera and microphone or combined device to communicate with remote participants.
What Size Display?
According to Lifesize, the best size display for a Small Huddle Room is a 42" to 50" screen (they recommend two 42' -60' screens in conference/boardrooms, in side-by-side configuration.) The display should be mounted at or around eye level, with the camera placed just below the display, so when you are looking at your colleague on the screen, you are also looking at the camera.
Why webcams can help
The camera on your laptop is designed more for 1 on 1 meetings—no one wants to squish together at a meeting in front of the tiny laptop camera.
External HD webcams ensure participants see a clear, crisp picture. Unlike built-in pc cameras, webcams can be adjusted for user needs and environment, and can be certified for your platforms.
Webcams like the Logitech Brio, offer 4K Ultra HD video, 90° FOV ( Field of View), simple plug & play USB connectivity and built-in dual omni-directional microphones with noise cancelation.
Plug & Play Systems
The Logitech BCC 950 Conference Cam video system offers HD quality for huddle room meetings with up to 4 people. Its high-definition, plug-and-play webcam and speakerphone, set up quickly and easily at a desk or on a conference table. HD video and crystal-clear audio combine high quality with affordability.
The new MeetUp Conference Cam from Logitech has a superwide 120° field of view, so every seat at the table is clearly visible. Ultra HD 4K optics, and three camera presets deliver remarkable video quality, and the included wall mount and compact design minimizes cable clutter and optimizes the huddle room experience.
Huddle rooms and other smaller collaboration environments need solutions optimized for the unique needs of small spaces. Polycom's Real Presence Debut, uses a specially-designed camera with a wide field of view and flexible pan and tilt adjustments. Its compact design sits right on top of your monitor, with no boxes to hide or cables to trip over. Integrated stereo microphones are optimized to capture every voice equally in smaller spaces, or add an optional extension microphone for even greater pickup.
I see you rolling your eyes.
PGI.com sites some note-worthy stats on how video conferencing increases productivity and reduces cost:
Better communication — up to 93% of communication is non-verbal; video improves efficiency and prevents miscommunications by enabling teams to see each other.
Cost Savings — Businesses using video conferencing see a 30% reduction in travel costs -and still meet face-to-face.
Finding Talent – a growing number of candidates (66%) prefer to have a video interview than making the trip to a company.
Employee satisfaction – increased practice of working remotely; Video offers way to work anywhere without missing meetings or collaborating with others.
Remote employees will often connect to the call in the Huddle Room via their laptop and software program, using Bluetooth or USB headsets or Bluetooth or USB speakerphones for better audio quality during the call.
In a survey conducted by Redshift Research (as reported in blogs.office.com), younger workers will expect high-quality video conferencing services:
87% prefer to work for a more 'video-enabled' organization over one that limits its investment in video conferencing. 84% believe they would rely on virtual meetings with video for one out of every four interactions at a minimum. 75% say they will not settle for low quality.
For more information on Huddle Room set-up and equipment, call Hello Direct 1.800.444-3556.